The proceedings submission deadline is October 15th 2003

Instructions for Preparation of Proceedings Papers

Authors are asked to use Latex2e to prepare their proceedings contributions. The World Scientific style files for the 2003 Lepton Photon Symposium can be found at the following URL:
http://conferences.fnal.gov/lp2003/proceedings/style_files.html.

The download files in this area have modifications that are specific to the 2003 Lepton Photon Symposium.

The maximum number of pages for each contribution (not including the Q&A section) is given by the length of the talk. This maximum is 1 page for every 2.5 minutes and are summarized in the table below:

 Length of talk (minutes) 5 15 30 40 45 60 Maximum number of pages 2 6 12 16 18 24

Detailed instructions are contained in the preliminary guide and style file instructions, located at the style files web page.

Contributions to the proceedings should be submitted using the LP2003 Document Database. Alternatively contributions can be sent to the proceedings editors at lp2003_editors@fnal.gov. Note that besides a PostScript version of their paper, the authors are requested to submit the complete set of sources to the editors. This will ensure the best possible format for all versions of the proceedings publications, (paper, DVD-ROM, web viewable and downloadable full version of the proceedings.)

Discussion (Question and Answer) Section

The Discussion section to appear at the end of your writeup does not count towards your maximum page limit. We would like you to include only the questions that were asked at your talk. For questions that may have been raised at the Breakout sessions, we ask that you address them in your writeup. There is no problem if, in the Discussion section, you want to "rewrite history" by providing better or more complete answers where appropriate.

Copyright Transfer for 2003 Lepton Photon Proceedings

The copyright transfer form should be filled out, signed and mailed to the following address:

Harry W.K. Cheung,
M.S. 122
Fermi National Accelerator Laboratory,
P.O. Box 500,
Batavia IL 60510-0500,
U.S.A.

It may also be sent as a FAX to: US-630-840-3867, addressed to Harry Cheung at phone number (US)-630-840-8628.

We assume that you have used Latex before. If not please let the LP2003 editors know (lp2003_editors@fnal.gov) so something can be worked out to get your contribution.

If you need help with the Latex style file, please ask a local Latex expert at your institution since the O/S and Latex/TeX installation is usually site specific. However you should have no problem with most Latex distributions. We have tested the World Scientific Latex style file/macro on Fermi Linux 7.3.1 (RedHat 7.3) and 9.0.1 (RedHat 9), and on Mac OS 10.2 using the TexShop (v1.28) distribution.

If you can remake the figure in another format we would suggest doing so and choose EPS (encapsulated Postscript) as this is easiest to include in Latex.

Otherwise on unix (including Linux) it is easy to convert gif and jpg images to eps files using ImageMagick's "convert" command. For jpg files though this often leads to unacceptably large files. You can convert jpg images to eps files retaining compression using the jpeg2eps Postscript script. Since it runs a Postscript script this tool should work on any unix system. We have tested it on Fermilinux 7.3.1 and Mac OS X 10.2.

If you can only run on Windows, Adobe Illustrator can write EPS files which will work to produce in Latex. (However note that often the EPS files it creates can cause problems when the Latex PS file is converted to PDF.) If you have problems and need help creating EPS files from images please contact the LP2003 editors at lp2003_editors@fnal.gov.

In unix, you can convert jpg images to eps files retaining compression using the jpeg2eps Postscript script. Since it runs a Postscript script this tool should work on any unix system. We have tested it on Fermilinux 7.3.1 and Mac OS X 10.2.

We would like all papers to have the same style and the same looking typeface in the proceedings. This does not seem to be possible using the World Scientific Microsoft Word template/style file. We also want to be able to produced the proceedings as a single PS file.

If you have not used Latex before and do not want to try it (the example file should make it relatively easy), please let the LP2003 editors know as soon as possible.

We do have a Word Template and instructions available. However the editors would have to retypeset your contribution in Latex. If you choose to submit your contribution in Word, we ask that you contact the LP2003 editors to let them know and to submit your contribution early so we have time to retypeset your contribution in Latex. We might also need your help in producing compatible figure files.

Although you can submit your LP2003 proceedings paper via email to the LP2003 editors we have set up a LP2003 Document Database, to try to make the submission process and the reviewing and updating of your draft easier. Submission of your paper to the database is done using the web.

Also we have asked you to submit your full source, this includes the tex file and all the figure files that are needed for your paper. We think that this document database will make this process much easier.

You will need a username and password to access the LP2003 Document Database. The username is lp2003, and you should have received the password from the LP2003 editors. If not, please contact them.

In the main web page of the LP2003 Document Database, you will see a number of options. Only a couple of them are relevant to LP2003 paper contributions:

• Create or change documents or metadata, use this option to to submit your paper (for the first time.)
• Use the top option, create a new document from a specified number of files on your computer. Enter the number of files to be submitted. The number of files is usually 2 plus the number of figure files you have. Your two main files are the PS file of your paper and the tex file. Plus we need your figures also. (Note that you can make a tar or zip file of all your figure files together so you only have to submit this one additional tar or zip file.) (Don't worry about making a mistake, you can usually change/correct or update the information after you have submitted your paper.)

In the document addition page, fill in the title, abstract and author. You do not need to fill in keywords. For the each file you submit browse to the file you want and select it. Then fill in the description for the file. Mark only the PS file as the main file. Repeat for each file you submit.

The correct document type to choose is "Papers", and click on your name in the requester and author boxes. You can leave the security as "lp2003" and click "Papers" under the Topics box. Now you are ready to hit the "submit document" button. You should then end up with the home page of your paper. (From this page, you can change/update information in case you made an error, or submit updates to your paper. See next item for instructions.)

• List documents: by author, use this option if you need to view or update your paper that was already submitted to the database. If you sent your paper to the LP2003 editors via email, they may have already submitted it to the database for you.
• In the list of authors, click your name and you should have a list of documents in the database where you are listed as an author. (There should be just one paper in the database from you - though there may be several versions if it has been updated. You will see the latest version.) Click on the document number or title of the paper you want to view or update.

In the main page of your paper, you can view any file you submitted by clicking on the file description in the "Files in Document:" or the ones in the "Other Files:" section. (The former are the ones you marked "Main" when you submitted your paper.)

In the main page of your paper you can also update your paper, add files to your document, or update the metadata for your document (like the title, author and document type that your paper is listed under.)
• Update Document, use this option to submit a new version of your paper. Note: with this option you need to submit all files that are in the document. So as well as the PS and Latex files, you need to also submit the figure files again even if you have not changed them in the new version. If you have less files to submit in your new version just omit the extras and submit the files you want kept. If you have more files in your new version use the "add file to document" option after you have updated your file.
• Update DB Info, use this option to change the metadata for your paper. This is data that your paper is listed with in this database, like the document type, the title, authors or each file description.
• Add File to Document, use this option if you need to add files to your document. E.g. you missed a figure file when you first submitted your paper, or you have updated your paper with a new version and need to add more files. Note: although we discourage its use, you can use this option to replace a single file, by "adding" the new file, and selecting the "replace" duplicate file box.

In the main page of your paper, below the update buttons, you will see links to older versions of your paper if you have any. You can use this to retrieve old versions of your paper, or particular files that you might have forgotten to submit in your new version.

We discourage this use but you can do this. Go to the main page of your paper, and use the Add File to Document option. To replace a single file, add the new file, and select the "replace" file option.

In the main page of your paper, below the update buttons, you will see links to older versions of your paper if you have any. You can use this to retrieve old versions of your paper, or particular files that you might have forgotten to submit in your new version.

You should try using a pair of square brackets ([ ]) after \caption and before the begin curly bracket ({), e.g.
\begin{figure}[t]
\begin{center}
\psfig{figure=FIGS/polcl.eps,width=3.truein,height=2.4truein}
\caption[]{The temperature-polarization cross correlation power
spectrum{\cite{kogutetal03}}. The solid line is the prediction from the
temperature data for adiabatic initial conditions. The excess power
at $\ell<10$ is due to early star formation.
\label{polcl} \vspace*{12pt}}
\end{center}
\end{figure}

Or for example:
\begin{figure}[h]
\vspace{0.3cm}
\hspace{-1cm}
\includegraphics[width=.43\textwidth]{flnnloaa.eps}
\vspace{-1.6cm}
\caption[]{Comparison of the predictions for $F_L(x,Q^2)$ at LO,
NLO and NNLO using MRST partons and also a
$\ln(1/x)$-resummed prediction\cite{RTsum}.}
\vspace{-0.7cm}
\label{hera3}
\end{figure}


Unfortunately we did not catch this until one author brought this up. We have obtained a new ws-procs11x85.cls style/class file from World Scientific and you can use this instead of the old one. Both are now posted on the Style files web page. We will retypeset all contributions received, if needed, to get a consistent set of heading styles for all papers.

We are following the styles implicitly contained in the World Scientific example text Latex file. The PS and PDF versions of this file can be found in the Style files web page. Note that these are essentially individual choices of style and there is no right or wrong, we are just adopting a consistent set taken mostly from WS. Explicitly these are:
• Figures: To refer to particular figures use e.g. "Figure 1" at the beginning of a sentence, elsewhere use e.g. "Fig. 1". Note that you can use an unbreakable space to ensure there is no break: E.g. "Figure~1" or "Fig.~1"
• Tables: Always use e.g. "Table 1" when referring to specific tables. (See the note above under "Figures:" about the use of unbreakable spaces.)
• Sections: When referring to a section number use, e.g. "Sec. 1". At the start of a sentence use instead "Section 1". (See the note above under "Figures:" about the use of unbreakable spaces.)
• Equations: Equations should be referred to as e.g. "Eq. (1)", except at the start of a sentence when it should be "Equation (1)". (See the note above under "Figures:" about the use of unbreakable spaces.)
• Use of e.g. and i.e. The "e.g.", "i.e.", and "etc." are used without italics.
• Section Headings: In all headings we use upper case for all words except for minor ones like "a", "to", "in", "the", etc.
• Author name on title page: Use Initials for your first (and middle) names, with only your last name in full.
• References: The reference (or citation), at the end of a punctuation goes after the punctuation. You can use "\rlap" with a thin space "\," to avoid excessive space between the punctuation and the superscripted reference number, e.g. "...this is so tedious\rlap.\,\cite{tellmemore}" If the punctuation is ":" or ";" we suggest not using "\rlap" at all.
The references/citations should be numbered in the order they appear in the paper, i.e. at the end they should be listed in the order they are cited.

Formatting of papers in the Reference section is as given in the example. I.e.: et al. is in italics, the journal name is in italics, the journal/volume letter (if any) is in normal roman, the volume number is in bold followed by the page number with the year in parentheses. E.g.:
D. Acosta et al., Phys. Rev. D 65, 091102 (2002).

• Particle Symbols: When using letters for particles in the main text we use them in math mode, e.g. "$W$".
• units and %: We use an unbreakable space between the number and the units, e.g. "5~TeV", and the units are in roman (not italics.) When using "%" we do not use a space between the number and the percent sign, i.e. "5%" (actually "5\%" in tex!)

Regarding using c=1 and h=1 in units, e.g. listing the units of mass as MeV, Q² as GeV², or size scale as TeV¯¹, we ask that you make this consistent within your paper if you do not want to put in the c's and the h's.

• Use of Explicit References: If you want to use an explicit reference, e.g. you want something like "Some simple description of the method. The details are found in Ref.~\cite{yourpaper}." This might be an issue since the World Scientific style file has only references in superscript so the previous text would look strange. You can try to avoid using explicit references, e.g. by doing: "Some simple description of the method\rlap.\,\cite{yourpaper}", "Some simple description of the method. The details can be found elsewhere\rlap.\,\cite{yourpaper}", or "Some simple description of the method. The details can be found in the References\rlap.\,\cite{yourpaper}". Alternately you can refer to the article by the author(s): "Some simple description of the method. The details are found in A.~.N.~Other {\em et al.} (2002)\rlap.\,\cite{another}".
• Plurals of acronyms and symbols: We have chosen the style of using an apostrophe for the plural form of acronyms and symbols. Examples are: "These PDF's are included."; "Over 2200 PMT's were used."; "A beam of v's can be directed underground"; "The production of b's is huge".
• Use of Hyphens: We have made a choice of when hyphens are used and when they are not used. The choices are not necessarily logical, but are done to try to get more consistency between all the papers. For words that can be used separately, hyphens are used when they are used as an adjective instead of a noun. For example, "final-state interactions" as opposed to "interactions between these final states." Another example is "W-decay contributions here are larger than W-exchange ones for these types of b decays. Other common examples are given below:

 Hyphen is not used cross section b quark W mass data set antiparticle b decay wavelength subcontract Hyphen is used b-jet event b-tagged center-of-mass large-scale structures signal-to-noise W-decay contribution W-exchange contribution 3-body decay state-of-the-art least-squares fit maximum-likelihood fit right-hand-side double-beta decay CP-violation CP-asymmetry fine-tuning non-zero dimension-five operators final-state interactions deep-inelastic scattering scale cut-off mono-energetic event-by-event W-helicity chi-square four-dimensional next-to-leading-order leading-order R-parity mid-point electron-positron linear collider multi-jet events stand-alone pattern recognition

• Punctuation for Lists: We suggest one of two forms of punctuating lists, depending on how long the items in the list are.

 To make a short list, we suggest doing the following: introduce the list with a colon; use lowercase letters to begin each item; separate items with semi-colons; put "and" following the semi-colon of penultimate point; and at the end use a full-stop. To make a list of longer items, which often take several lines, we suggest different punctuation. Introduce the list using a complete sentence, as above. Do not use a semi-colon before the list. Use capital letters for each item in the list and end each point with a full stop. No "and" is necessary at the end of the penultimate item to link the final item.

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