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HCP2008 Accommodation


HCP2008 conference logo
19th Hadron Collider Physics Symposium 2008

May 27-31 2008



The Eagle Ridge Resort and Spa is located approximately 6 miles from the town of Galena.  The Resort is located on 6,800 acres in the rolling hills of an area left untouched by ancient glaciers.  The results are dramatic rocky bluffs, gently rolling hills, and wooded valleys that are home to diverse plant and wildlife.


Accommodations for Symposium participants have been arranged in hotel rooms in the main Inn and in two- and three- bedroom townhouse Villas. All reservations will be assigned based on arrival/departure dates, requested accommodations, and availability.  Once all Inn rooms are filled, you will be partnered (by Fermilab) with another guest in a shared Villa.


All Inn rooms are just steps away from the indoor swimming pool, fitness center, Stonedrift Spa, Woodlands Restaurant, Pisano's Cafe, and many other amenities.  All Inn rooms include:  coffee maker with complimentary coffee, iron and ironing board, hairdryer, bottled water, LodgeNet movies available for a fee, and plush terry-cloth robes available on request.


Each Villa is fully furnished with a living room, fully-equipped kitchen, fireplace, barbecue grill, microwave oven, Color TV/VCR and or DVD player, daily maid service, complimentary "welcome coffee" and 24-hour security.  The Villas are located within easy walking distance to the Inn.  Participants will share Villas with each participant having a private bedroom and bathroom.


To make housing reservations, please register first and then complete the Individual Reservation Request (.doc) or (.html). Housing reservations must be made using the Individual Reservation Request form.  Reservations will not be accepted using the Eagle Ridge on-line Reservations.  Housing reservations must be made by April 25, 2008, at 5:00 p.m. Chicago time.


When making your reservations, please go to the Individual Reservation Request form, and print the form, complete the information requested, and mail, fax, or phone in your reservation to Eagle Ridge at the address given below.


            Eagle Ridge Resort and Spa

            Reservations Office

            P. O. Box 777

            Galena, IL  61036

            Phone:  800-892-2269 (Selection Option #1)

            Fax:  815-777-5609

            E-Mail:  res@eagleridge.com


Housing assignments will be based on your arrival/departure dates as indicated in the Individual Reservation Request. If you wish to share a Villa with a specific person, please indicate that person's name on the Individual Reservation Request. We will make every effort to accommodate your request but cannot guarantee that we will be able to do so.  Be sure your "Villa mate" has the same arrival/departure dates as you. Please remember, if the Villa is not fully occupied on any given night, the nightly room rate is still $180 (two bedrooms) or $270 (three bedrooms) and the remaining individual will be responsible for payment of the full rate.


Check-in time is 4 p.m.   Check-out time is 12 noon.


When you make your housing selection on the Individual Reservation Request, you will have the following options:


(1) Inn Room (US$90 per night + 11% lodging tax).


(2) Shared two-bedroom Villa (US$90 per person per night + 11% lodging tax).


(3) Shared three-bedroom Villa (US$90 per person per night + 11% lodging tax).


The above rates  include free high speed wireless internet access in hotel rooms, conference rooms, and most units throughout the Resort; local calls at no additional charge; in-room coffee and tea; daily newspaper available in the lobby (delivered to all inn rooms); free long distance call access for 800 numbers and credit card calls; guest services available to assist with dining reservations and recommendations, flower orders, etc.; unlimited incoming/outgoing faxes; unlimited use of Business/Computer center; daily Galena Shopping Shuttle; unlimited use of indoor pool, whirlpool and towels; unlimited use of tennis courts and equipment; unlimited use of fitness center; 2 hour daily use of bikes, paddle boats and canoes; preferred access to restaurants; preferred access to golf course rates; preferred tee times; preferred access to The Stonedrift Spa; unlimited transportation to club areas from Inn.


Guarantee Policy:

A guarantee fee equal to one night's lodging and tax is required to guarantee your reservations and will be charged to a major credit card at the time of booking.  This amount will be applied toward your last night's lodging upon check-in. 


Cancellation Policy: 

The guarantee fees (last night's lodging & tax) will be forfeited if accommodations are cancelled less than 7 days prior to arrival.  You have from now until 7 days prior to arrival to cancel with a $35 cancellation fee.  The guarantee fees (last night's lodging & tax) placed on your credit card at the time of reservation will be forfeited if accommodations are canceled less than 7 days prior to arrival.