23 July 2003
Modified 8 August 2003
If you have not already pre-registered, please do so NOW! Click here.
Invitees are asked to pre-register as soon as possible, if you have not already done so. This will assist us with planning for the symposium. Please register electronically, if possible, via our website at http://conferences.fnal.gov/lp2003/registration/. If you are unable to register electronically, the registration form may be printed and faxed to 630-840-8589, or mailed to the Symposium Secretariat (address below).
On-line pre-registration will close on Friday 1 August 2003 at 5:00 p.m. CDT (our local time).
The registration fee for the Symposium is $450, payable in U. S. dollars only. The rate includes admission to scientific sessions, a copy of the proceedings, coffee breaks, and administrative support for the Symposium.
Registration will take place at the following locations and times:
|Friday||8 Aug 2003||11:30 a.m. - 2:00 p.m.||Wilson Hall, Fermilab, alcove south of 1 West|
|Sunday|| 10 Aug 2003||6:00 p.m. - 8:00 p.m.||Holiday Inn lobby, Naperville|
|Monday||11 Aug 2003||beginning 7:00 a.m.||Wilson Hall Atrium|
You are encouraged to register on Friday 8 August 2003, or on Sunday 10 August 2003 if possible as this will help minimize delays on Monday morning when the Symposium begins. The Holiday Inn in Naperville is easily accessible from Best Western Naperville Inn and Exel Inn.
Participants arriving later in the week may register at the Symposium Secretariat in the Wilson Hall Atrium.
Blocks of rooms have been reserved at five hotels in Naperville, Illinois:
- Hilton Lisle/Naperville Hotel
- Holiday Inn Select Naperville Hotel
- Best Western Naperville Inn - this hotel is now full.
- Exel Inn
- Days Inn
Symposium bus service will be available to and from these hotels in the mornings and evenings of the days the Symposium is in session.
Reservations must be made directly with the hotels. The deadline for guaranteed rates is 1 August 2003. Please note that checking a box for a hotel on the Symposium registration form does NOT mean that you have a reservation. You MUST contact the hotel directly.
Please see the Lepton Photon 2003 Travel/Hotel web page http://conferences.fnal.gov/lp2003/travelhotel/ for more details.
Due to heightened security, Fermilab currently offers limited access in accordance with the policies of the U. S. Department of Energy instituted on 4 April 2003. Entry to the Site must be made through the Pine Street entrance on your first visit. A one-day visitor's pass will be available for pick up by participants and their companions at the Guard Post. Please be prepared to show a government-issued photo ID (i.e., driver's license or passport) in order to pick up your pass.
Once you register at the Symposium, your Symposium name badge will serve as your pass and will be valid throughout the days of the Symposium. During this time, you may access the Site through either the Pine Street entrance or the Batavia Road entrance off Rte. 59. You must carry and display your badge at all times.
We apologize for any inconvenience these new regulations may cause you.
SCIENTIFIC PROGRAM - BREAKOUT SESSIONS
The Symposium program is posted. As is customary for the Lepton Photon Symposium, all the talks are plenary talks. A full program is scheduled and there is often little time for questions and discussion following the presentations. This year, we have organized informal "breakout sessions" to encourage more interaction. At these sessions, interested participants will have the opportunity to ask more detailed questions of the speakers. Each breakout session will have a moderator, as well as the relevant Symposium speakers. The breakout sessions will take place during lunch time and on Friday afternoon (15 August 2003) when there are no talks scheduled. The schedule for the breakout sessions is included with the scientific program.
Generous contributions from sponsors have allowed us to plan several special events for Symposium delegates. They are listed below. All events are free of charge for Symposium participants with the exception of the banquet at Navy Pier and dinner preceding the Grid session. Tickets for these (banquet is $10 for participants, $40 for companions, Grid dinner is $9) will be on sale at the time of registration.
|Monday||11 Aug 2003||Evening||Welcome Reception, Poster Session and YPP Town Meeting|
|Tuesday|| 12 Aug 2003||Evening||Picnic dinner and concert by bohola|
|Wednesday||13 Aug 2003||Day||Free day to tour Chicago. Bus transportation available.|
|Wednesday||13 Aug 2003||Evening||Symposium Dinner, Crystal Garden, Navy Pier, Chicago|
|Thursday||14 Aug 2003||Evening||Special session on the Computational Data Grid. Dinner available.|
|Friday||15 Aug 2003|| Afternoon||Tours of Fermilab, Lab Poster Session, Film: "The Ultimate Particle"|
|Friday||15 Aug 2003||Evening||Public Lecture - M. Witherell|
Monday, 11 August 2003
- There will be a reception in the Wilson Hall Atrium from 6:00 p.m. - 8:00 p.m. Come for food, drink and jazz music by the Chicago Hot Six. The first of several different poster sessions will occur Monday evening during the time of the reception. Posters will be displayed throughout the Atrium and the preparers will be on hand to answer questions.
- From 8:00 - 10:00 p.m., there will be a "Young Physicist Town Meeting on the Status and Future of HEP". This meeting is organized by the Young Particle Physicists (YPP). More information about the meeting is available here.
Tuesday, 12 August 2003
- There will be a picnic dinner served in the food tent outside Wilson Hall.
- This will be followed by a concert by Irish music group bohola in the Ramsey Auditorium of Wilson Hall.
Wednesday, 13 August 2003
- This is a "free day". Bus transportation will be available to the city of Chicago. See below for more information.
- There will be a dinner for Symposium participants at the Crystal Garden, Navy Pier, Chicago. Tickets for the Navy Pier dinner ($10 for participants, $40 for companions) will be on sale at the time of registration.
Thursday, 14 August 2003
- Throughout the day, posters and displays related to Grid computing will be displayed in the Wilson Hall Atrium.
- From 7:30 - 10:30 p.m., we have planned a special session on "The Computational Datagrid and the Future of Distributed Computing in Research". More information about the Grid Session is available here.
- Because time is limited between the end of the regular session and the beginning of the Grid Session, we will have dinner available in the food tent for those participants who wish to attend the Grid Session.
- There is no charge for the Grid Session, but tickets are required in advance (available at the time of registration). The Grid dinner will cost $9. Tickets for dinner will also be available at the time of registration.
Friday, 15 August 2003
- On Friday afternoon, there will be a display of posters from particle physics laboratories all over the world.
- Tours of Fermilab will be offered Friday afternoon. This is your chance to see a part of Fermilab that may be new to you. Destinations will include the Fermilab Main Control Room, Lederman Science Center, CDF and D0 experiments, MiniBooNE, Magnet Test Facility, Feynman Computing Center, Silicon Detector Facility and New Muon Lab (MINOS construction).
- Also Friday afternoon (2:00 p.m., Ramsey Auditorium), we will be showing "The Ultimate Particle", a film by Michel Andrieu. French film-maker Michel Andrieu will be at Fermilab to introduce his documentary on the goals, instruments, and people of particle physics, today and in the past.
- In the evening, there will be a public lecture by Fermilab Director Michael Witherell entitled "Windows on the Universe: New Questions about Matter, Space and Time". A limited number of tickets will be reserved for Lepton Photon 2003 participants. There is no charge for tickets, but they must be requested in advance, at the time of registration.
During the Symposium, lunches will be available for purchase in the Eurest Dining Center in Wilson Hall, at the "Food Tent" next to Wilson Hall, or at local area restaurants. Tickets for the "Food Tent" lunches will be $45 for five lunches.
Participants will be responsible for meal costs. Some of the hotels offer continental breakfasts or coffee as part of the room fee. Others have restaurants in the hotels. Please see the Lepton Photon 2003 Travel/Hotel web page for more information. You may also take the early shuttle bus and have breakfast at Fermilab in the Eurest Dining Center. Dinners may be obtained at the hotel restaurants or at local area restaurants. A listing of local restaurants has been posted at http://conferences.fnal.gov/lp2003/bulletins/restaurants.html and paper copies will be available at the Secretariat.
Wednesday 13 August 2003 will be a "free" day. The Symposium banquet will take place that evening at the Crystal Garden, Navy Pier, Chicago. Navy Pier has many attractions so participants may want to arrive there during the afternoon.
We hope that many of you will take advantage of the free day to visit some of Chicago's attractions. Bus transportation to Chicago will be available in the morning. Additional buses will leave around 2:00 p.m. and 4:00 p.m. We will provide suggestions for things to see and do in Chicago, instructions for getting to them, fees, etc. Chicago is a city of outstanding museums, interesting architecture, beautiful parks and a wonderful lakefront. We have a variety of outreach activities planned for the public at the Field Museum Wednesday afternoon.
Our evening festivities at Navy Pier will begin with a reception starting at 6:30 p.m. Dinner will be served about 7:30 p.m. At 9:15 p.m., weather permitting, there will be a fireworks display. Buses will return participants to Fermilab and the Symposium hotels.
More information about touring Chicago is on the Bulletins page: pdf, html.
COMPANIONS' PROGRAM and CHILD CARE
Registered companions are welcome to join in program events. The Companions Committee plans to keep other activities during the week informal and stands ready to help organize small groups of people with visits to places of interest. There will be fees for these activities. Daily passes to the Fermilab pool in the Fermilab village are available all week for $4.00 per day per person ($3.00 after 6 PM).
Companions are invited to an informal coffee gathering on Monday, 11 August 2003, at 10:00 AM, on the Second Floor South crossover in Wilson Hall. This will provide an opportunity to get together and decide on activities for the week.
On Wednesday, 13 August 2003, there are no Symposium talks. Buses will be available to take participants and their companions to Chicago during the day. The Symposium banquet is on Wednesday night in the Crystal Garden on Navy Pier in downtown Chicago. Banquet tickets are $40 for companions.
Here are some possible activities for other days during the Symposium (Monday, Tuesday, Thursday and Friday):
- A walk through the Fermilab Prairie or the Lederman Science Center, with a docent.
- Visit to Cantigny House and Gardens followed by a shopping trip to Wheaton Town Square.
- Visit to Naper Settlement in Naperville, Illinois. Naperville also has a very nice Riverwalk area and many restaurants for lunch.
- A Day in the Country: a tour of Fabyan Villa and Grounds followed by a short tour of historic areas in Geneva and lunch and shopping in Geneva.
- A trip to the new Peck Farm Butterfly house.
- A trip to SciTech (a science museum) and Blackberry Farm.
- A tour of the Frank Lloyd Wright museum and homes in Oak Park.
We will try to remain flexible on the day or time for the suggestions above and for your own suggestions. Local and Chicago visitor's guides will be added to the participants' registration packets and will also be available for companions.
Child care for children age infants - 5 years is available at the Fermilab Day Care Center. Rates depend on the age of the child. For more information, please contact Patti Hedrick at email@example.com.
About 50 Windows 2000 PCs will be provided in the Wilson Hall E-mail Center
on the ground floor. These can be used for checking e-mail, downloading and
printing contributed papers and accessing off-site computers. They will be
equipped with the usual software: MS Office, an ssh client, Acrobat
For people with laptops we will have a limited quantity of physical
connections available in a room on the ground floor of Wilson Hall across
the hall from the E-mail Center. In addition Wilson Hall has wireless
access points on each floor. Ramsey Auditorium is also equipped with
wireless although please note that the power hookups are extremely
limited. The wireless system is IEEE 802.11b.
- Weather: The weather in the Chicago area is well known for its strong seasonal changes. Summers can be very hot and humid with temperatures reaching as high as 35 degrees Celsius (100 degrees Fahrenheit). Wind and humidity, however, will influence the way your body feels the temperature. Rain is possible during the time of the Symposium. In summer, many buildings are cooled by air-conditioning. A light sweater or jacket is recommended for wearing when inside.
- Currency, Credit Card Information: There is an automatic teller machine (ATM) on the ground floor of Wilson Hall at Fermilab. Credit cards are widely used in the Fermilab area but places to exchange foreign currency are not readily available. Also, you may want to consider bringing a pre-paid phone card with you as this will simplify long-distance telephone calling.
- Messages for participants: During the Symposium, messages for participants may be left by calling (630) 840 - 4102.
NO SMOKING POLICY AT FERMILAB
Please note that smoking is not permitted inside any building at Fermilab.
The Secretariat will be open from 8:00 a.m. - 5:00 p.m. during the Symposium.
Submit all correspondence to:
2003 Lepton Photon Symposium
Fermi National Accelerator Laboratory, MS 113
P.O. Box 500
Batavia, Illinois 60510
Fax Number: 630-840-8589
DEADLINES TO REMEMBER
|On-line Registration|| Now|| 1 August 2003|
|Late Registration|| 31 May 2003|| Arrival|
|Paper Submission ||3 March 2003 ||15 July 2003|
|Hotel Reservations (guaranteed rate) ||Now|| 1 August 2003|
|Proceedings Submission ||11 August 2003|| 15 October 2003|
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