On May 27-31, 2008, the Hadron
Collider Physics Symposium will be held at Eagle Ridge Resort in Galena,
Illinois. The Symposium is sponsored by Fermi National Accelerator Laboratory,
Fermi Research Alliance, LLC, and the U.
S. Department of Energy.
This
symposium has been a major forum for the presentation of Tevatron Collider
measurements over the last two decades. It is the 19th conference of a series,
the last two having been held at Duke (2006) and Elba (2007). The meeting has
been recently merged with the LHC Symposium, bringing together the Tevatron
and LHC communities. The Symposium will come at an important time for both
communities. It should stimulate the completion of analyses of Tevatron data
and it will allow a presentation of LHC plans just before the advent of data.
The program will include sessions
on Top Physics, Standard Model, QCD, B Physics, New Phenomena, LHC Experiment
Status, Electroweak Symmetry Breaking, and Machine Status, Summaries and
Prospects. A draft program is
posted on the web.
Format
The Symposium will consist of
plenary sessions on Tuesday, half a day on Wednesday, all day Thursday and
Friday, and half a day on Saturday, with oral presentations by invitation
only. In addition, a poster
session on will be held on Friday evening, May 30, 2008, at 5:30 p.m.
Venue
The Symposium will be held at the
Eagle Ridge Resort and Spa in historic Galena, Illinois. Located in the Northwest corner of
Illinois (140 miles west of Fermilab), Galena is a pastoral town surrounded by
rolling hills and picturesque farmland.
Visitors to Galena can enjoy fine dining, regional wine, 19th
century architecture, lush gardens, and some of the Midwest's finest golf
courses.
Registration
The Registration Fee is $400 U.S.
and includes the CD proceedings, transportation from O'Hare Airport to the
Eagle Ridge Resort on Monday, May 26, and return on Saturday afternoon, May 31,
coffee breaks, and administrative costs of organizing the Symposium.
Registration fees may be paid by
check, credit card, bank transfer or in cash upon arrival, and must be in U.S
dollars. The Deadline for
Registration is May 16, 2008.
Please go to the on-line Registration Form
for further information and payment.
Accommodations
The Eagle Ridge Resort and Spa is
located approximately 6 miles from the town of Galena. The Resort is located on 6,800 acres in
the rolling hills of an area left untouched by ancient glaciers. The results are dramatic rocky bluffs,
gently rolling hills, and wooded valleys that are home to diverse plant and
wildlife.
Accommodations for Symposium
participants have been arranged in hotel rooms in the main Inn and in two- and
three- bedroom townhouse Villas. All reservations will be assigned based on
arrival/departure dates, requested accommodations, and availability. Once all Inn rooms are filled, you will
be partnered (by Fermilab) with another guest in a shared Villa.
All Inn rooms are just steps away
from the indoor swimming pool, fitness center, Stonedrift Spa, Woodlands
Restaurant, Pisano's Cafe, and many other amenities.
All Inn rooms include: coffee maker with complimentary coffee, iron and ironing
board, hairdryer, bottled water, LodgeNet movies available for a fee, and plush
terry-cloth robes available on request.
Each Villa is fully furnished
with a living room, fully-equipped kitchen, fireplace, barbecue grill,
microwave oven, Color TV/VCR and or DVD player, daily maid service,
complimentary "welcome coffee" and 24-hour security. The Villas are located within easy walking distance to the
Inn. Participants will share Villas
with each participant having a private bedroom and bathroom.
To make housing reservations,
please register
first and then complete the Individual Reservation Request.
(.doc)
or (.html).
Housing reservations must be made using the Individual
Reservation Request form. Reservations
will not be accepted using the Eagle Ridge on-line Reservations. Housing reservations must be made by
April 25, 2008, at 5:00 p.m. Chicago time.
When making your reservations,
please go to the Individual
Reservation Request form, and print the form, complete the information
requested, and mail, fax, or phone in your reservation to Eagle Ridge at the
address given below.
Eagle
Ridge Resort and Spa
Reservations
Office
P.
O. Box 777
Galena,
IL 61036
Phone: 800-892-2269 (Selection Option #1)
Fax: 815-777-5609
E-Mail:
res@eagleridge.com
Housing assignments will be based
on your arrival/departure dates as indicated in the Individual Reservation
Request. If you wish to share a Villa with a specific person, please indicate
that person's name on the Individual Reservation Request. We will make every
effort to accommodate your request but cannot guarantee that we will be able to
do so. Be sure your "Villa
mate" has the same arrival/departure dates as you. Please remember,
if the Villa is not fully occupied on any given night, the nightly room rate is
still $180 (two bedrooms) or $270 (three bedrooms) and the remainging
individual will be responsible for payment of the full rate.
Check-in time is 4 p.m. Check-out time is 12 noon.
When you make your housing selection
on the Individual Reservation Request, you will have the following options:
(1) Inn Room (US$90 per night +
11% lodging tax).
(2) Shared two-bedroom Villa
(US$90 per person per night + 11% lodging tax).
(3) Shared three-bedroom Villa
(US$90 per person per night + 11% lodging tax).
The above rates include free high speed wireless internet access in hotel rooms,
conference rooms, and most units throughout the Resort; local calls at no
additional charge; in-room coffee and tea; daily newspaper available in the
lobby (delivered to all inn rooms); free long distance call access for 800
numbers and credit card calls; guest services available to assist with dining
reservations and recommendations, flower orders, etc.; unlimited
incoming/outgoing faxes; unlimited use of Business/Computer center; daily
Galena Shopping Shuttle; unlimited use of indoor pool, whirlpool and towels;
unlimited use of tennis courts and equipment; unlimited use of fitness center;
2 hour daily use of bikes, paddle boats and canoes; preferred access to
restaurants; preferred access to golf course rates; preferred tee times;
preferred access to The Stonedrift Spa; unlimited transportation to club areas
from Inn.
Guarantee
Policy:
A
guarantee fee equal to one night's lodging and tax is required to guarantee
your reservations and will be charged to a major credit card at the time of
booking. This amount will be
applied toward your last night's lodging upon check-in.
Cancellation Policy:
The
guarantee fees (last night's lodging & tax) will be forfeited if
accommodations are cancelled less than 7 days prior to arrival. You have
from now until 7 days prior to arrival
to cancel with a $35 cancellation fee.
The guarantee fees (last night's lodging & tax) placed on your
credit card at the time of reservation will be forfeited if accommodations are
canceled less than 7 days prior to arrival.
PLEASE NOTE THE DEADLINE FOR RECEIPT OF HOUSING
RESERVATIONS IS FRIDAY, APRIL 25, 2008.
Visas
International participants are warned that they
may require a visa to enter the United States. Visa applications can take some time.
Please contact the secretariat if you require an invitation letter.
Transportation
Eagle
Ridge Resort is located 144 miles west of Chicago O'Hare International
Airport. There is no public
transportation from the airport to Eagle Ridge.
We are
planning to organize a chartered bus between O'Hare International Airport and
the Resort in Galena. The trip
will take about three (3) hours. The bus will leave the airport at 6:00 p.m. on
Monday, May 26, 2008, from the O'Hare Hilton Hotel which is located in front of
Terminal 2.
Since
the Hotel is not located close to the International Terminal (Terminal 5), if
you arrive on an international flight, we suggest that you take the Hilton
shuttle bus from the International Terminal to the Hotel. Once you have collected your luggage,
please use the Hilton courtesy telephone and tell them you would like a ride to
the Hotel. They will come and pick
you up at Terminal 5 and take you to the Hotel where you will see a bus parked
with a sign stating "HCP08 Participants to Galena, IL." Please remember that the bus will leave
at 6:00 p.m. so you must arrive at the Hotel before 6:00 p.m. The bus will not wait for you.
If you
should miss the bus, you will have to rent a car and drive the 144 miles on
your own.
A
return bus is planned for Saturday, May 31, 2008, at the end of sessions, at
approximately 12:30 p.m. so be prepared to have your luggage with you so that
you can leave immediately after the Symposium sessions end. This bus will return you to the Hilton
Hotel at O'Hare Airport. If you
miss this bus, you will have to make other arrangements for your return to
O'Hare.
If you are interested in using
this transportation, please indicate your interest when you complete the
on-line Registration
Form.
Social Events
A reception, hosted by the Fermi
Research Alliance, LLC, will be held at the Resort on Tuesday evening, May 27,
2008, from 7:00 p.m. to 9:00 p.m. in the Galena Rooms, lower level
below the ballroom. All companions are invited to attend the
reception.
A dinner will also be held at the
hotel on the evening of Thursday, May 29, 2008, at 7:00 p.m. on the Point Patio
(weather permitting). Tickets for
participants and companions are $75 each. Tickets for the dinner will be available for
purchase during registration, as well as in the Secretariat on Tuesday. All tickets for this event must be
purchased by Noon on Tuesday, May 27, 2008.
In addition, Fermi Research Alliance, LLC, will host
another reception during the Poster Sessions on Friday evening, May 30, 2008,
at 5:30 p.m.
Computing
Eagle Ridge now offers free
high-speed wireless internet access in all the hotel rooms, conference rooms,
public areas, and most housing units throughout the Resort.
A central computing facility will
be set up next to the Secretariat where computers for checking your e-mail and
a printer will be available throughout the Symposium during regular business
hours.
Visiting Galena
Wednesday afternoon has been left
open so that participants have an opportunity to go into Galena and visit the
many historical sites, as well as visit some of the shops and galleries located
along Main Street.
A complimentary "Shopping
Shuttle" is available daily.
It takes people from Eagle Ridge at 11:00 a.m. and picks them up in
Galena. Reservations must be made
through the Front Desk for this shuttle.
A private 7-passenger van shuttle
is also available at a cost of $100 per van, round trip. This shuttle may also be arranged
through the Front Desk.
Call for Poster Abstracts
Contributions to the Symposium
will be either talks or posters. All sessions will be plenary with oral
presentations by invitation only. The average allocated time for each talk is
expected to be 30 min. For most of the sessions, whenever appropriate, one or
two talks will be included in the program which should provide a theoretical
overview of the field and insights on the most recent developments.
To give
young physicists an opportunity to contribute to the scientific program of the
Symposium, the submission of abstracts for posters is warmly encouraged.
The
Conveners will make the decision on the acceptance of posters. Write-ups of the
accepted contributions will appear in the final Proceedings of the Symposium. Physicists interested in contributing to the
scientific program with posters, are requested to submit a brief abstract, 120 words or 15 lines maximum
length, by using the Abstract Area available on the Registration Form. The deadline for abstract submissions
is March 15, 2008.
Contributors
are expected to provide an electronic version of their presentation in a
portable format (e.g. Postscript, Power Point or PDF). More details will be
indicated in the next bulletin.
All contributing authors are
requested to prepare a manuscript to be included in the Proceedings following the instructions available on
the Conference web site and submit it upon arrival at the Symposium.
